Analytics

The Analytics dashboard provides a comprehensive overview of your personal interaction with digital assets. It is designed for users who want to review their own activity, look back at recent searches, or find the assets they open most often. Open it from the navigation bar with My Analytics.

Page Overview

• Purpose: To provide a centralized view of your personal activity and asset engagement.
• When to use it: Use this page to review your total downloads, analyze your search behavior over time, or find assets you recently viewed.
• What you can do here:
  • Filter all dashboard data by specific time periods.
  • View high-level totals for views, downloads, and searches.
  • Visualize activity intensity using a daily heat map.
  • Review your recent search queries and how many results each returned.
  • Open your most frequently viewed assets directly.

Page Layout

• Top bar: Contains the page title ("My Analytics") and the period selection dropdown to filter the entire dashboard.
• Main area: From top to bottom, the four totals, the Activity by Day heat map, then two columns with Most Viewed Assets on the left and Recent Searches on the right.
• Activity Timeline: A line chart at the bottom of the page showing views, downloads, and searches per day over the selected timeframe.

Main Features

Period Filtering

• What it's for: Restricting the data shown on the dashboard to a specific timeframe.
• Typical use: Changing the view from the "Last 7 days" to the "Last year" to see long-term trends.
• Result: All statistics, charts, and lists on the page refresh to reflect the chosen period. The address of the page keeps the period, so you can bookmark a view.

Activity Heat Map

• What it's for: Visualizing daily engagement levels over the past year.
• Typical use: Identifying "bursts" of high activity or identifying gaps in platform usage.
• Result: A grid of colored squares appears; darker colors indicate days with higher activity counts. The grid always spans the past twelve months, and only the days inside the selected period are filled in.

Recent Searches List

• What it's for: Tracking your search history and the effectiveness of your queries.
• Typical use: Checking how many results a specific complex search returned or remembering a specific filter combination used earlier.
• Result: Displays your 10 most recent queries of the period. A filter search is written out in words, with the field name, the operator and the value, next to its result count.

Detailed Feature Documentation

Stats Overview

• Purpose: To give an immediate snapshot of your total platform engagement.
• Where to find it: At the top of the main content area, below the header.
• What you'll see: Four cards showing "Total Views", "Total Downloads", "Total Searches", and "Collections Created".

How to use it:

1. Navigate to the My Analytics page.
2. Observe the numbers in the four primary cards.
3. Change the Select period dropdown in the top bar to see how these totals change over time.

Activity by Day (Heat Map)

• Purpose: To show how much you did on each day, as a calendar grid.
• Where to find it: The first large card below the Stats Overview.
• What you'll see: A grid where columns represent weeks and rows represent days of the week (Sunday to Saturday).

How to use it:

1. Locate the Activity by Day section.
2. Hover your mouse over any colored square in the grid.
3. View the tooltip to see the exact date and the number of activities recorded for that day.
4. Use the legend at the bottom of the grid to understand the intensity levels (from "Less" to "More").

The count for a day includes every recorded action, not only views, downloads and searches: the pages you opened count too. A day's number can therefore be higher than the sum of the three lines in the Activity Timeline.

Recent Searches

• Purpose: To review the specific parameters of your past searches.
• Where to find it: In the right column of the two-column layout section, next to Most Viewed Assets.
• What you'll see: A list of up to 10 searches. A text search shows the words you typed. A filter search shows each filter as a field name in small capitals, the operator, and the value in bold.

How to use it:

1. Scroll to the Recent Searches card.
2. Read each entry to see exactly which filters were applied.
3. Note the results count on the right side of each entry to see how broad or narrow your search was.
4. Check the time below the search term to see at what time of day the query was performed. The date is not shown.

An asset ID that appears in a search is a link to that asset. The entries themselves are not links: to run a search again, type it in the Gallery or use Saved Searches.

Complete Workflows

Workflow: Analyzing Long-term Usage Trends

• Goal: Compare your asset engagement from the last week against your yearly average.
• Prerequisites: Existing account activity (views or downloads).

Steps:

1. Click the Select period dropdown in the top right of the page.
2. Select Last 7 days.
3. Note the values in the Stats Overview and the peaks in the Activity Timeline chart.
4. Click the Select period dropdown again and select Last year.
5. Compare the Total Downloads and Total Views to see your long-term growth.

• Expected result: The dashboard reloads with the new period, and more squares of the Activity by Day grid are filled in. The Activity Timeline shows at most the 30 most recent days with activity, whatever the period.

Workflow: Re-accessing Frequently Used Assets

• Goal: Quickly find and open an asset you have viewed multiple times recently.
• Prerequisites: You must have viewed at least one asset during the selected period.

Steps:

1. Navigate to the Most Viewed Assets card.
2. Browse the asset tiles. The card lists up to 10 assets, the ones you opened most often in the period.
3. Click directly on a tile.

• Expected result: You are redirected to the detailed view of that specific asset.

What's measured

Your personal Analytics dashboard summarises the actions that are automatically recorded as you work in the platform. The following activity counts toward your totals:

• Views - every time you open an asset detail page.
• Downloads - every time you download an original file or a rendition.
• Searches - every search query you run, together with the filters applied and how many results came back. The Recent Searches list is built from these.
• Collections created - how many personal or shared collections you've started in the period.
• Most viewed assets - the assets you opened most often, filtered so that you only see items you still have permission to access. If an asset has been restricted, archived, or removed since you last viewed it, it simply drops out of the list.

Alongside these totals, the dashboard builds two other views from the same activity log: a daily heat map (one square per day, counting every recorded action including the pages you opened) and a daily timeline that splits activity into views, downloads, and searches.

Period options

The period dropdown, at the top right of the page, shows the current period. It offers four presets: Last 7 days, Last 30 days, Last 90 days, and Last year. Its first entry, Select period, is a label and changes nothing. The default view is the last 30 days. All cards, charts, and lists respect the period you select.

How often the data refreshes

To keep the dashboard fast, the numbers you see are cached for five minutes. If you've just performed a view, download, or search and don't see it yet, wait a short moment and reload the page.

Who can see what

My Analytics appears in the navigation bar when your role includes the View assets permission and your workspace's plan includes analytics. The page only shows your own activity - you can't see what other colleagues have done. Workspace administrators have a separate organisation-wide dashboard that rolls up activity across the whole workspace and surfaces AI-generated insights (such as trending searches or popular asset types); administrators can dismiss an insight once they've acted on it, and it won't reappear.

Tips and Best Practices

• Hover for Detail: In the Activity Timeline chart, hover over the data points to see a precise breakdown of Views, Downloads, and Searches for that specific date.
• Reading a filter search: In Recent Searches, the field name is in small grey capitals and the value you searched for is in bold.
• Empty States: If you see "No activity in this period", "No searches in this period" or "No asset views in this period", select "Last year" from the period dropdown.
• Most-viewed list seems short: The list only shows assets you can still access. If your permissions changed or an asset was archived, it won't count - this is by design so you never see dead links.

Troubleshooting

Issue: Dashboard shows "No asset views in this period" or "No activity in this period"

• Symptoms: The Most Viewed Assets card is empty or charts show zero data.
• Cause: The selected time period (e.g., "Last 7 days") may not contain any recorded actions.
• Fix: Change the Select period dropdown to a longer duration, such as Last 90 days or Last year.
• Prevention: Ensure you are logged in when browsing or downloading assets to ensure activity is tracked to your profile.

Issue: Search terms look like "Translating..."

• Symptoms: The Recent Searches list shows a loading message instead of the search.
• Cause: Freedam is loading the field and value names it needs to write the search out in words.
• Fix: Wait a few seconds for the text to appear. If it persists, refresh the page.

Issue: A recent action isn't showing up yet

• Symptoms: You just viewed or downloaded an asset but the totals haven't moved.
• Cause: Dashboard figures are cached and refresh every few minutes so the page can load quickly.
• Fix: Wait up to five minutes and reload the page.